How to Plan a Formal Event
Melbourne Dj Hire are contacted regularly by students who are organising a formal event for their school or University. A lot of the times these students are on a committee with a team of people to assist with the planning of the night.
Our advice to these students is to first set a date, pick your formal on a date where assignments and assessments are over, so more students will be able to attend without getting overly stressed about their school commitments. Keep in mind that Saturday is the peak booking day for the event industry and you will be paying a higher price for the venue and contractors.
Once you have set your date, you will need to visit all the different venues you would like your formal held at. A local venue is the best option so that your guests will be able to get their parents to pick them up after the event.
The next step is to hire all your contractors. A Melbourne DJ is a must have as you would like your guests to party up and dance on the dancefloor. A photobooth hire in Melbourne or an event photographer Melbourne is another popular option so the guests can have some good quality photos at their formal. Another contractor we are seeing more of is a backdrop set up where guests can pose in front of and take their own photos. Our suggestion is to look at google views of all the contractors and requests several different quotes.
Once you have confirmed all the details like suppliers and contractors, it is time to plan the run sheet and timing. Discuss the start time of arrival, if students will be having canapés prior to entering, when speeches will be and then when the awards will take place. Once all those major details are finalized that’s when you can relax. A week before the date, it is important to touch base with the venue and all of your suppliers to make sure all the dates and timing are correct so everything can run smoothly on the night.