It can be so confusing organising a function. Not only do you need to organise food, entertainment, formalities, you also need to think about the times and the order of how things will run during the event. Then there are little details to think about like what times the Melbourne DJ, photobooth or photographer will start and finish.
For example, if you hire an open photobooth from Melbourne DJ Hire our attendants will arrive 1 hour prior to your booking time to bump in the equipment and set up the photobooth. We recommend the photobooth to start at the same time as the rest of the event starts, or even half and hour after the event starts. The reason being, if you want the photobooth to start an hour after the guests arrive, our staff will be bumping in and setting up while guests are arriving and settling into the function.
There are some venues, where that arrangement could work. There could be a space next to an entrance or exit where we could bring in the gear and set up with no disruptions to the other guests in the room. However, there are some venues that have a tight space and we will have to bring in our gear and trolley through the crowd, at times we may have to ask guests to clear from the space so that we can start setting up. We do try to keep the space as neat as possible but we do have boxes and a number of different elements to set up.
This is why we always suggest to have the photobooth start the same time as all the guests arrive so that our staff can set up before everyone arrives and the event space is nicely presented. Guests love grabbing a nice photo at the start once they arrive and can keep jumping into the photobooth with more friends and family as the night continues.